How to Archive a Listing on Depop (And Why You Should)

How to Archive a Listing on Depop (And Why You Should)

Depop has become a go-to marketplace for discovering unique fashion, from everyday staples to rare vintage finds. For sellers, it’s an accessible platform that makes it easy to set up a shop and start selling.

But as your shop grows, managing your listings becomes crucial. You want your profile to look professional, active, and easy for buyers to navigate. A key part of this management is knowing what to do with items that are no longer for sale.

While you could delete them, a better strategy is to archive them. This post will guide you through exactly how to archive on Depop, explain what the term means in different contexts, and show you why it’s a smart move for your store. We'll also explore how serious resellers can take their business to the next level by automating this process and more.

What Does "Archive" Mean on Depop?

The term "archive" can be a bit confusing on Depop because it doesn't have a dedicated "Archive" button like some other platforms. The meaning depends heavily on the context.

For Sellers: Marking an Item as Sold

When Depop sellers talk about archiving a listing, they are almost always referring to the action of marking an item as sold. This is the primary method for taking a listing out of active rotation without permanently deleting it.

When you mark a listing as sold, you are effectively archiving it. People can no longer purchase it, but the listing itself remains on your profile. This is incredibly useful for preserving the history of the item, including any positive comments or reviews it received, which can act as social proof and build trust with new buyers.

This method keeps your shop clean while retaining valuable data that can help your Depop store in the long run.

Other Meanings of "Archive" in the Depop World

You might encounter the term "archive" in other ways related to Depop, which are different from managing your listings.

For instance, there is a public, read-only repository on GitHub named "depop-archive / archived-ClearableEditText," which was archived by its owner on July 23, 2019. This is a technical archive related to software development and has no connection to managing your shop listings.

Additionally, you might see profiles like "accessoriesarchive" on Depop. This is simply a username. In this case, the user is running a NAKED WOLFE SAMPLE SALE with policies like "NO RETURNS," "NO REFUNDS," and "NO SWAPPING." The items are 100% authentic and ship on Tuesdays. This is a specific shop, not a feature of the platform.

For the purpose of this guide and for a vast majority of sellers, "how to archive on Depop" means learning how to mark your items as sold.

Why You Should Archive (Mark as Sold) Your Depop Listings

Deleting a listing is permanent. Archiving, or marking as sold, offers several strategic advantages that can help build and grow your resale business.

Maintain Social Proof and Credibility

Every like and comment on your listing is a form of social proof. It shows potential buyers that other people were interested in your items. When you mark an item as sold instead of deleting it, you keep all that engagement.

A profile dotted with sold items that have positive comments acts as a gallery of your success. It tells new visitors that you are a trusted seller who offers desirable products. This can make them feel more confident about buying from you.

Showcase a Successful Sales History

An active shop is an attractive shop. When buyers see that you consistently sell items, it signals that your store is popular and your products are in demand. A long history of sold listings makes your business look established and reliable.

This is far more powerful than a shop that only shows currently available items, which might give the impression that you are new or that sales are slow.

Clean Up Your Active Inventory

Perhaps you sold an item on another platform, decided to keep it, or it's simply out of season. You need to remove it from your active listings so buyers don't try to purchase something that's unavailable.

Marking it as sold is the perfect solution. It removes the item from the pool of purchasable products, making it easier for shoppers to browse what they can actually buy. This improves the user experience and prevents customer frustration.

Keep Your Listing Data

Each listing contains valuable data. You put time into taking photos, writing a description, and setting a price. By archiving, you keep a record of this information.

You can refer back to old listings to remember how you priced a certain brand, what details you included in the description, or which photos worked well. This can inform your strategy for future listings.

How to Archive a Listing on Depop: A Step-by-Step Guide

Ready to start cleaning up your shop? Here’s exactly how to mark a Depop listing as sold. The process is simple and can be done right from the app.

1. Open the Depop AppFirst, find and open the Depop app on your phone. The icon looks like a white, lowercase "d" on a red background.
2. Go to Your ProfileOnce the app is open, navigate to your profile page. You can do this by tapping the profile icon located in the lower right corner of your screen.
3. Select the ListingOn your profile page, scroll through your items and tap on the specific listing you want to archive.
4. Open the MenuOn the listing page, look for the three-dot menu icon in the top right corner. For some users, this menu may appear as horizontal dots (•••), but it will be in the same location. Tap on it to open the options menu.
5. Select "Mark item as sold"A menu will pop up from the bottom of the screen. Look for the option "Mark item as sold," which should be near the middle of the list. If you don't see it immediately, you may need to scroll down to find it.It's important to note that if the item is already marked as sold, this option will not be visible.
6. Confirm Your ChoiceA confirmation prompt will appear. Tap "OK" to confirm that you want to mark the item as sold.
7. Check the ResultThe app will process your request. You can refresh the page by swiping down from the top of your screen. The listing will now include the text "This item has been sold" in its description.If you close the app and open it again, you will see a large "SOLD" watermark over the item's main image on your profile, making it clear to everyone that it's no longer available.

The Challenge of Scaling: When Manual Archiving Isn't Enough

Manually marking items as sold on Depop is a great practice for any seller. But what happens when your business starts to grow? What if you're not just selling on Depop, but also on Poshmark, eBay, and Mercari?

Managing inventory across multiple platforms is a huge challenge. When an item sells on one marketplace, you have to rush to the others to manually delist or archive it. If you’re too slow, you risk "overselling"—selling the same item to two different people. This leads to canceled orders, unhappy customers, and potential penalties from the platforms.

On top of that, there's the time spent on creating listings, managing inventory, tracking sales, and handling administrative work. These tasks can quickly consume your day, leaving you with less time to source new products and focus on growth. For serious resellers looking to scale, a more powerful solution is needed.

This is where our platform comes in.

Supercharge Your Resale Business with Reeva

We built Reeva to simplify and automate the complexities of running a resale business. Our all-in-one platform gives you back valuable time, allowing you to focus on what truly matters: growing your brand. Trusted by top resale businesses like Nuzzydeals, Vintage Vault WV, and TUFFNY, our tools are designed to help you scale with ease.

If you're looking to grow your sales on Depop and other marketplaces, we can help.

Sell Smarter and Faster, Not Harder

Listing is one of the most time-consuming parts of being a reseller. We've optimized the entire process to save you time and effort.

• Turn Photos into Listings Instantly: Simply upload your photos, and our platform creates complete listings for you, including optimized titles, detailed descriptions, and suggested prices.
• List Everywhere with One Click: Say goodbye to switching between tabs. Publish your items to Depop, Poshmark, eBay, and more, all from a single interface.
• Maximize Sales with Multi-Store Support: Effortlessly manage and sell across all your stores to reach a wider audience and increase your sales potential.

As our user FabFam from Washington says, "Reeva has cut my listing time by more than half. I can take photos, voice-to-text my details, and let Reeva handle the rest." With our tools, FabFam doubled their listing amount while cutting admin work by 30%.

Ready to accelerate your listing speed? Start your free trial of Reeva today and see how easy it can be.

Save Time with Powerful Automation

Imagine a business that works for you, even when you're not online. Our automation tools are designed to handle repetitive tasks, boost visibility, and protect you from common selling errors.

• Instantly Delist Sold Items: This is the ultimate solution to the "archiving" problem. When an item sells on any platform, our system automatically delists it everywhere else. No more manual work, and no more overselling.
• Relist Stale Products: Automatically relist older items to keep them fresh and at the top of search results, increasing their chances of being seen and sold.
• Send Personalized Offers: Boost your sales by sending automated offers to interested buyers without lifting a finger.

AlistairBP, a reseller from Georgia, told us, "The feature I use 100% the most—and couldn't live without—is the AUTO-DELIST feature." By using our platform, AlistairBP went from selling 3-5 items a week to 10-15 items a day.

Grow Your Business with Confidence

Scaling requires more than just listing and selling. You need tools to manage your operations and understand your performance.

• Bulk Management: Update and manage hundreds of listings across all your marketplaces in just a few clicks.
• Powerful Business Analytics: Track your sales, profits, and performance with easy-to-understand dashboards. Make data-driven decisions to grow your business.
• Full-Service Accounting: Connect your bank accounts to automatically record transactions, expenses, and fees. Our tools categorize everything to make tax time a breeze and generate clear profit and loss reports.

TUFFNY from New York was able to cut their admin time by 30% with our tools. "Reeva has completely transformed how I run my business," they said. "I don't have to worry about overselling or spending hours manually tracking stock."

Reeva Pricing Plans

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• Full automation
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Conclusion: From Manual Archiving to Automated Growth

Knowing how to archive a listing on Depop by marking it as sold is a fundamental skill for any seller. It helps you maintain a professional storefront, preserve valuable social proof, and keep your active inventory organized.

However, as your ambitions grow beyond a single platform, manual methods become a bottleneck. Juggling listings, preventing overselling, and managing administrative tasks can quickly stifle your growth.

That’s where a comprehensive resale platform becomes essential. We provide the tools to automate tedious work, from AI-powered listing creation to automatic delisting of sold items. With our support, you can spend less time on admin and more time sourcing, selling, and scaling your business across Depop, Poshmark, eBay, and beyond.

Ready to transform your resale business? Start your 7-day free trial of Reeva today and experience the power of automation.